In Microsoft Office 2007, the RCS menu is added to the Add-Ins menu group. The RCS menu is added to the top menu in older versions of Office.
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The RCS menu allows you to perform the following CS-RCS commands:
| · | Click Status to display the RCS status of the current document.
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| · | Click Check-in to check-in the current document to the RCS Repository.
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| Note: Use this command to add a new document to the archive and to check-in a new revision to the archive.
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| · | Click Check-out to retrieve the latest revision of the current document. If you are in a workgroup environment, using this command also locks/unlocks the document.
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| · | Click History to display the revision history of the current document.
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| · | Click Document Explorer to launch the CS-RCS Document Explorer.
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| · | Click Compare to Archived Revision to review the changes performed on the current document. It is recommended to review all changes before checking-in a new revision.
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| · | Click Next Change to navigate to the next change.
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| · | Click Previous Change to navigate to the previous change.
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| · | Click Accept Change to accept the current change.
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| · | Click Reject Change to revert the current change.
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The RCS menu allows you to display the RCS revision number, date and author whenever the document is viewed or printed:
| · | Click Insert Keywords | In Header to insert the revision information tags in the document header. These tags are updated automatically whenever a new revision of the document is checked-in.
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| · | Click Insert Keywords | In Footer to insert the revision information tags in the document footer. These tags are updated automatically whenever a new revision of the document is checked-in.
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| · | Click Insert Keywords | In Text to insert the revision information tags at the cursor position in the document text. These tags are updated automatically whenever a new revision of the document is checked-in. However, in some versions of MS-Office it is required to update tags inserted to the document body manually:
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| · | To update a single tag, click the tag and press F9.
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| · | To update all tags in a document, click Edit | Select All and then press F9.
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| · | To automatically update all fields in a document each time you print it, click Tools | Options, click the Print tab, and then select the Update fields check box.
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Note: You must add the document to RCS before inserting keywords.